The chapter of Fair Vote Canada in Metro Vancouver shall be called Fair Vote Canada – Vancouver, hereafter referred to as the Chapter.
II. Aims and Objectives
- The aims and objectives of the Chapter are:
- To support the purpose and objectives of Fair Vote Canada and its multi- partisan, citizen-based campaign;
- To provide a means for people in Metro Vancouver to participate in the creation of a new voting system; and
- To provide information on voting system reform to the public.
Members of the Chapter are those members in good standing of Fair Vote Canada (hereafter referred to as the National Organization) residing in Metro Vancouver who abide by these By-Laws and those of the National Organization, and who have not asked that their names be removed from the Chapter’s contact list.
IV. The Executive
The Executive of the Chapter shall be composed of the following:
- Secretary/ Treasurer;
- Executive Members, the number of which shall not be fewer than two or more than four
The term of office shall be one year.
Meetings of the Executive may be held at any time and place to be determined by the Executive provided that 48 hours written notice of such meeting shall be given personally, or transmitted by facsimile or electronic mail, to each member of the Executive.
Each member of the Executive is authorized to exercise one vote. A quorum of the Executive shall consist of a majority of the Executive.
V. Annual General Meeting
The Chapter shall hold an Annual General Meeting, which shall:
- receive a current financial statement from the Secretary – Treasurer; and
- elect the Executive.
A quorum of the Chapter shall be five per cent of the membership including a majority of the Executive.
Fourteen days written notice shall be sent either by regular mail, facsimile transmission, or electronic mail transmission to each member of any annual or special general meeting of members.
Notice of any meeting where special business will be transacted should contain sufficient information to permit the member to form a reasoned judgment on the decision(s) to be taken.
Each member present at a meeting shall have the right to exercise one vote. A majority of the votes cast by the members shall prevail except where the vote or consent of a greater number of members is required by these By-Laws and/or those of the National Organization.
The Executive shall be elected by secret ballot.
- The Executive shall be elected by a proportional system: the single transferable vote (STV).
- The Executive will elect its officers at their first meeting following the Annual General Meeting.
- Any vacant Executive position may be filled by a majority vote of the Executive.
VII. Executive Roles and Responsibilities
The President shall:
- chair meetings of the Chapter and the Executive or select a member to chair meetings;
- represent the Chapter to the public;
- assume ultimate responsibility for all communications and records of the Chapter;
- act as ex officio member of all committees and shall have the authority in consultation with the Executive to designate a member of the Executive as an ex officio member to any committee;
- interpret the Chapter By-Laws.
- act as a co-signatory for the Chapter bank or credit union account.
The Vice-President shall:
- take responsibility for assisting volunteers in their involvement
- assume such Presidential duties as delegated by the Executive or president
The Secretary-Treasurer shall:
- record and keep a record of all Minutes of membership and Executive meetings;
- ensure the proper distribution of said Minutes.
- draft, as directed, correspondence and other documents;
- ensure that said correspondence is forwarded as appropriate.
- keep a current list of chapter members and contacts
- present a current financial statement to each meeting of the Chapter and its Executive;
- act as co-signatory for the Chapter bank or credit union account.
The Chapter Executive shall have the authority and the responsibility for establishing committees of the Chapter. Committees may also be known as work groups.
The Chapter may be funded by donations explicitly collected for the local Chapter.
X. Amendment of By-Laws
I. Any amendment of, deletion from or addition to these By-Laws shall become effective by approval of two-thirds of the voting members at an Annual General Meeting.
II. Notice of Motion must be included in the official notice of any the Annual General Meeting to amend, delete from or add to these By-Laws;
III. Unless otherwise specified, any amendment of, deletion from or addition to these By-Laws shall become effective at the time of its adoption.
I. Nothing in these By-Laws shall be in contravention of the By-Laws of the National Organization;
II. These By-Laws, and any amendments, deletions from or additions thereto shall require the written approval of the National Council of Fair Vote Canada to be in effect.
III. The Executive shall have the authority to make such policies and regulations as are necessary for the administration of the affairs of the Chapter, provided such policies and regulations do not conflict with these By-Laws or with the By-Laws of the National Organization.
Adopted at 2013 December 15 Annual General Meeting